Writing a Letter of Acceptance
Letters of acceptance are some of the easiest to write.
Generally, their purpose is to accept some sort of honor, a job offer, or other type of position.
Like the letter of encouragement, a letter of acceptance is best kept short and to the point. It has a better effect on its recipient if it is handwritten, as opposed to printed on a computer printer.
The Letter of acceptance should first express gratitude and then should clearly accept that which has been offered. For example:
“I want to thank you for the job offer you made to me on May 21. I accept with pleasure. I look forward to the challenges presented by this position and to discussing how we can best effect my transition into your organization.
I can be reached anytime at 999-999-9999.
Again, thank you so much for your offer. I look forward to becoming a valued and contributing member of your fine organization.”
The above letter is purposely kept short. The writer thanks the recipient for the job offer and then confirms acceptance. The letter expresses a desire to effect a smooth transition; a willingness and eagerness to discuss exactly how that can be facilitated.
If you have problems drafting a letter of acceptance, there are reference materials that will provide you with many examples. You can also acquire computer software packages that will assist you in drafting a variety of pieces of professional correspondence. As with all correspondence, you should carefully proofread and grammar check your work for typographical, spelling, and grammatical errors. Never hesitate to seek the advice of friends and business colleagues whose command of the English language may be a bit stronger than your own.
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